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Ropecon 2016 © Sami Eräluoto

Call for Programme 2024

Call for Programme

The programme of Ropecon – just as the entire convention – is organized by volunteers. Hundreds of our volunteer programme organizers run games, hold workshops and shows, give presentations, participate in panel discussions and introduce games for new players during the convention weekend – and so much more!

Organizing programme is one of the many ways you can participate in the making of Ropecon. Each year we have several volunteers organizing programme for the very first time, as well as many familiar faces who return to organize popular programmes year after year.

Whether you are a first-time programme organizer, a seasoned veteran or anything in between, you are welcome to organize programme at Ropecon!

The Call for Programme is open from March 1st to May 5th 2024! You can find the submission forms behind these links.

Perks for programme organizers

As Ropecon is an event organized entirely by volunteers, nobody is getting paid, obviously. Instead, just like all of our volunteers, our programme organizers will receive either a one-day ticket or a weekend ticket to the convention as a thank you for their contributions towards organizing Ropecon. In addition, programme organizers can receive other perks as well depending on what kind of programme they organize and its duration.

This year, we aimed to further unify and streamline the perks offered for programme organizers and to make our policies as transparent as possible.

There are three different categories for programme organizer tickets and perks:

  • Helper tickets are mostly for performers and people assisting in organizing programme at Ropecon; e.g. members of a choir or people participating in a panel discussion. The helper ticket includes a day ticket and a programme organizer badge, but no meal perk. Two helper tickets combined give you a weekend ticket, with no meal perk.
  • Standard tickets are for programme organizers who organize a single programme item during the event, regardless of the length of the programme. The standard ticket includes a day ticket, a programme organizer badge and one meal perk. Note that different programme types have suggested lengths, deviating from which requires justification, for example:
    • Talks: 1 or 2 hours
    • Workshops: 1 to 3 hours
    • Tabletop roleplaying games: 2 to 5 hours
    • Larps: 2 to 4 hours
    • If your game is shorter than suggested, you may be asked to run it multiple times
  • Combo tickets are for programme organizers who organize multiple programme items of any type during the event. This could be two talks, a talk and a roleplaying game session, or any other combination. This category also includes tournaments that run over several days, and continuous games such as revolving-door roleplaying games. The combo ticket includes a weekend ticket, a programme organizer badge, and one meal perk.

Please note that a wristband ticket earned by organizing programme at Ropecon cannot be transferred to another person.

One-day tickets are meant for the day that the programme you are organizing is scheduled on. You can also claim your wristband ticket in advance, however, as long as you make sure to upgrade it to a weekend ticket so you are able to access the convention on the day of your programme as well. You can upgrade your one-day ticket to a weekend ticket at the ticket sales counter for the price of 11 euros. 

A programme organizer badge gives you access to the volunteer lounge during the convention where you can find snacks and drinks. It also acts as an invitation to the volunteer after-party, which is held on the Monday following the convention weekend. 

Meal perks allow us to support our volunteers and help them keep their energy levels up during the convention in the form of a warm meal. Programme organizers with the meal perk get one warm meal during the event. 

Volunteer T-shirts are unique T-shirts meant for our volunteers featuring an annual illustration. All programme organizers can order a volunteer T-shirt for themselves at their own cost if they so wish. The deadline for volunteer T-shirt orders is 16th of June 2024.  

Contact information

Game programme coordinators
peliohjelma@ropecon.fi

Lectures, shows, workshop and general progamme coordinators
ohjelma@ropecon.fi

You can also reach the game program’s subsectors if necessary:

Role-playing game coordinators
roolipelit@ropecon.fi

Larp coordinators
larp@ropecon.fi

Miniature game and painting workshop coordinators
figupelit@ropecon.fi

Experience point’s coordinators
kokemuspiste@ropecon.fi

Do not hesitate to contact us if you have any questions!