Workstation descriptions

Boffing

Boffing area offers easy access to try out the sport and get instruction on the techniques. As a volunteer you will run the open boffing space and/or children’s boffing space, looking after safety and giving information on boffing as a sport and as a hobby. There will also be a tournament and a change to build your own weapon. Please describe your preferred jobs in the open field of the application.

Cosplay-assistant

Cosplay assistants are volunteers working at the cosplay competition. The work includes helping and instructing the cosplay competition participants on the day of the competition. This task requires good social skills and mobility because cosplay assistants move around surprisingly a lot!

Miniature painting competition assistant

Competition assistants help the contestants in delivering and retrieving their art for the contest, guide visitors in the viewing the art and voting for the contest categories, and look after the gallery area and all artworks there. Working as an assistant is compatible with entering the contest yourself as well. Most working hours will be during the opening hours of the gallery, but a few assistants can do their shifts before or after the event when the gallery is built and/or disassembled – please let us know if this is something for which you would be available. 

Miniature painting station

Miniature painting station is a beginner-friendly activity space where attendees can try miniature painting. The tasks include general maintenance of the painting station, distribution of painting supplies and miniatures to the attendees and making sure there are enough miniatures available. One does not need to be a striving artist for this task, but it is recommended you have experience in handling miniature and painting supplies.

Anti-harassment personnel

Anti-harassment personnel operate as listeners and support persons for people who have encountered harassment, and they are developing Ropecon to be an even safer space for everyone. Operating as anti-harassment personnel one is required to have participated in one of the previous anti-harassment trainings: when filling in the form, please state in the open section which training you have participated in. We also train all anti-harassment personnel to the specifications of Ropecon before the weekend of the event takes place.

Info

Personnel at the info desk answer the convention attendees’ questions and solve their problems during the event. Working at the info one will gain customer service experience, resourcefulness and problem solving skills. Although info knows the answer to everything, the volunteers are only expected to have the willingness to be in customer service, as all possible information will be provided for you.

Security Steward

In order to supervise the security of the attendees at the event venue one needs to have a valid security steward’s license and customer service oriented mindset. PLEASE NOTE that  you can’t opt for this assignment in your application if you haven’t filled in your security steward’s license number to your information (from the right upper side your own name > qualifications).

After Party

Organizing the Ropecon after party for all volunteers who have worked on the event. Cooking, setting up the spaces, keeping the space tidy, cleaning after and possibly going to the wholesale store. Driver’s license, experience working in a kitchen or organizing events are not needed, but are a definite plus. The after party will take place the Monday after the event weekend. The working hours are going to vary from morning to the early Tuesday morning until the space is cleaned and cleared. You can have one long shift or sign up to be available for the duration of the whole event whenever you are needed.

Fleamarket

Selling of the flea market products that the attendees have brought.

Experience point assistant

Assistants at the game experience point help the visitors at finding a game they would like. They also help the borad game library with the games, finding gaming company and teach board games they are familiar with. You don’t need to know the rules of all games in the library, but a wide range of knowledge on board games is a plus. 

Service desk for larp and role-playing games

Service desk for larp and role-playing games guides both the attendees and game masters regarding matters related to larping and role-playing games.

Larp-runner

The so-called larp runner assists the larp organizers in the execution of game programme. The tasks may for example include delivering props and other supplies, assisting with the technology devices of the rooms and other errands that require moving between various event venue areas. Larp runners deliver water and drink containers for the participants of the game programme.

Childcare facilities

Being responsible for the childcare facilities’ maintenance and functionality.

Board Game Library

At the Board Game Library, you will assist attendees with selecting games from the library and providing instructions on how to lend out and return games to the library. You will also be sorting and shelving games and doing other maintenance at the Board Game Library to keep it organized, as well as helping build/take down the shelves at the beginning and end of the convention. The Board Game Library is open around the clock during the convention, so there are also night shifts available for those who prefer them.

Ticket sales

Ticket sales is responsible for selling the entry tickets with cash and card payment terminal, verifying the presale tickets and for exchanging them into wristbands. Ticket sales is also responsible for the distribution of volunteer badges. Customer service experience is an advantage, but having a positive attitude is key!

Logistics

In logistics you assist in delivering items into the convetion and out of it. No special skills are required, but it’s enough to have the strength to carry moving boxes and other items in a narrow staircase at our storage location. We will also need a few B-license holders to drive the vans. Majority of the shifts will take place between Friday 8am-4pm and Sunday 3-10pm. Some might be available as early as Wednesday or Thursday 9am-6pm on the event week.

Accomodations Supervisor

Responsible for the supervision, maintenance and safety of the floor accommodation space. Most of the shifts will be during the night time. 

Moderator

Moderators administrate the discussion on Ropecon’s online platforms and remove inappropriate content when needed. Moderators also direct the discussions to their designated channels, solve problems and ping the correct persons in charge. Primary online platform for the event alongside the on-site event is Discord, but moderating might also happen on Youtube or Twitch. Moderators can work either on-site at the event or remotely. Working as a moderator doesn’t require any special qualifications or a pre-existing skillset, but an interest in the tools of the platform. Help and support are included.

Sales booth

Selling Ropecon merchandise, maintaining the sales booth etc. A couple of shifts might also be available during the staff after party held after the convention.

Cloakroom

Receiving, storing and handling clothes, bags, luggage and other items that attendees drop off at the cloakroom.

Program runner

Program runner helps program organizers with any practical issues they might have, such as starting up the program, IT and room technology device related issues and making sure that the program ends on schedule. Program runners also make sure that workshops have the materials they need, and that presentation and discussion halls have water available for the speakers. In addition, program runners’ tasks may for example include supervision of prop or art exhibition areas.

Gaming Desk

At the Gaming Desk, you will provide guidance for both attendees and game programme organizers in matters regarding the miniature wargames, card games, board games, game tournaments, games held at the Experience Point and other game programme held in Hall 3, e.g. help with the scheduling and location of the games, as well as with the sign-up process (via the Konsti app). If needed, you can also help out at the adjacent Board Game Library. The Gaming Desk is open around the clock during the convention, so there are also night shifts available for those who prefer them.

Building and dismantling

Building and dismantling team will assist in the setting up of the event and dismantling everything. No special skills are needed, as long as you have the strength to move tables, chairs and other items and attach signs. Majority of the shifts will take place Thu 9am-6pm, Fri 8am-4pm and Sun 4pm-midnight. 

Staff room

Maintaining the cleanliness of the staff room and making sure there is enough food and beverages throughout the convention.

Tech volunteer

The convention needs many laptops, computer mice, bar code readers, phones, printers, tablets and other tech equipment. The responsibilities of the tech volunteer staff includes delivering the devices into their places, checking briefly that they are working properly and gathering and packing them after use. During the event you also work as a help desk to simpler problems and forward more complicated issues to the experts. It is approximately enough that you can differentiate between USB and HDMI connectors and know how to restart Windows.

Main hall technician

The convention’s biggest and glorious programmes (such as the gala) are organized in the main hall. The technology will be received as pre-prepared, but running the lights, sound and video will be operated by volunteers. Previous knowledge of sound mixing and lighting desks is an advantage, but one does not need to be a true wizard in handling them. The hall programmes have rehearsals where one can get to know the equipment and can test how they work. If you are available for the pre-programming of the lights during Thursday or Friday before Ropecon starts, please mention this in your application. 

Video technician

The purpose of filming is to record the event for future generations and to those who could not attend the event. Mainly presentations and main hall spectacles are recorded, but if one is eager also various interviews and feelgood clips can be filmed. The presentations are intended to be filmed and cut live so that they will be ready during the convention.

Tutors

Tutors have visited Ropecon in the past and want to tell new attendees about it. A tutor tour means touring the event area with a group introducing different venues. The intention is that each venue (Experience point, library) will tell briefly what one can do there. There are 3-5 tours held everyday, but not every tutor is needed for every tour.

Social media team

Social media team creates and publishes content on the social media channels of Ropecon during the event under the guidance of the Social media coordinators. Content will include cheating scheduled content but also immortalizing the event as it takes place. As part of the team you might get a chance to assist in other communication tasks as well. We hope you’re familiar with creating and publishing content and have a history at least with Instagram. Social media team members need to be fluent in Finnish and take part in volunteer info and a social media introduction, both taking place online before the event.

Photographer

Ropecon’s designated photographers tour around the event taking pictures for Ropecon’s use. Pictures are needed during the event as well as for later use. The photographers are allowed to take pictures in accordance with their own skills, equipment and interests, but the work also requires some beforehand scheduled and agreed upon photography tasks (for example photography of certain programmes). We will assemble the photography team based on the applications and portfolios, so kindly tell us in the open section of the application what kind of a photographer you are and if you have previous experience photographing in the events. Kindly also add a link, for example to your website or social media website, into your application text so that we can take a look at your previous works.