Call for Program
The program of Ropecon – just as the entire convention – is organized by volunteers. Hundreds of our volunteer program organizers run games, hold workshops and shows, give presentations, participate in panel discussions and introduce games for new players during the convention weekend – and so much more!
Organizing program is one of the many ways you can participate in the making of Ropecon. Each year we have several volunteers organizing program for the very first time, as well as many familiar faces who return to organize popular program year after year.
Whether you are a first-time program organizer, a seasoned veteran or anything in between, you are welcome to organize program at Ropecon!
Theme for year 2025 is NEW WORLDS
Register your program
Call for Program ends 4.5.
Perks for program organizers
Just like all of our volunteers, our program organizers will receive either a one-day ticket or a weekend ticket to the convention as a thank you for their contributions towards organizing Ropecon. In addition, program organizers can receive other perks as well depending on what kind of program they organize and its duration.
There are three different categories for program organizer tickets and perks:
Program organizer’s weekend tickets are for program organizers who organize multiple program items of any type during the event. This could be two talks, a talk and a 4h roleplaying game session, or any other combination. This category also includes tournaments that run over several days, and continuous games such as revolving-door roleplaying games. The weekend ticket includes a weekend ticket, a program organizer badge, and one meal perk.
Program organizer’s day tickets are for program organizers who are the main organizer in one program item. The day ticket includes a day ticket, a program organizer badge and one meal perk. You can upgrade your day ticket to a weekend ticket for €11 (adults)
Helper tickets are mostly for performers and people assisting in organizing program at Ropecon; e.g. members of a choir or people participating in a panel discussion. The helper ticket includes a day ticket and a program organizer badge, but no meal perk. Two helper tickets combined give you a weekend ticket and an organizer badge, but with no meal perk.
Also read
Suggested durations for program types
The chart below shows suggested durations for different types of programs. The durations are guidelines and should help the program organizer to plan their program.
| Role-playing game | 2–5 hours |
| LARP | 1–4 hours |
| Talk | 1 or 2 hours |
| Board- or card game | 3–5 hours |
| Meet-up | 1–2 hours |
| Other game program | 1–4 hours |
| Workshop | 1–3 hours |
| Tournament | varies by case |
| Performance | varies by case |
| Dance performance | varies by case |
| Other program | varies by case |
Terms and conditions of program organizer’s perks
A ticket earned by organizing program at Ropecon cannot be transferred to another person.
Day tickets are meant for the day that the program you are organizing is scheduled on. You can also claim your wristband ticket in advance, however, as long as you make sure to upgrade it to a weekend ticket so you are able to access the convention on the day of your program as well. You can upgrade your one-day ticket to a weekend ticket at the ticket sales counter for the price of 11 euros.
A program organizer badge gives you access to the volunteer lounge during the convention where you can find snacks and drinks. It also acts as an invitation to the volunteer after-party, which is held after the event.
Meal perks allow us to support our volunteers and help them keep their energy levels up during the convention in the form of a warm meal. Program organizers with the meal perk get one warm meal during the event.
Volunteer T-shirts are unique T-shirts meant for our volunteers featuring an annual illustration. All program organizers can order a volunteer T-shirt for themselves at their own cost if they so wish. You must order your shirt according to the instructions and the deadline sent to program organizers.
Questions?
Game program coordinators
Lectures, shows, workshop and general program coordinators
Ticket sales
You can also reach the game program’s subsectors if necessary:
Role-playing game coordinators: roolipelit@ropecon.fi
Larp coordinators: larp@ropecon.fi
Miniature game and painting workshop coordinators: figupelit@ropecon.fi
Experience point’s coordinators: kokemuspiste@ropecon.fi